The end of the year is approaching and it is time to create budgets, forecasts and planning reports for your commercial real estate lease portfolio. This can be very time consuming, however if your information is organized in an easy to use lease management system it can be greatly simplified.

Visual Lease’s ad-hoc report writer is an efficient, easy to use tool for building the reports that corporate real professionals, managers and lease administrators need. The reports below were created in just minutes, using Visual Lease’s point and click report writer.

Upcoming expirations with option renewal and surrender clauses

Criteria:

• Active Leases
• Sorted by Expiration Date
• Expiring between 1/1/2010 and 12/31/2011

2010 Monthly Rent Roll

Criteria:

• Active Leases
• Sorted by Expiration Date
• Monthly Base Rent

This is part two of a four part series exploring How Your Real Estate Lease Management Process Flows.  Click here for Part 1.

To effectively track the flow of information:

Step 2 – Develop a documented process/system to keep hot spots and reporting requirements in focus.
By communicating with each department to determine their reporting needs, rework the process eliminating redundancies, bottlenecks and problem areas.  Most importantly, document the process with a flow-chart or an outline so each department/person can see how they fit into the overall picture.