The Challenge

While adapting to changes in a lease portfolio, Real Estate departments strive to maintain organized, accurate, and meaningful information. Accurate data is needed for day to day management and for strategic planning and budgeting.

To address these issues, real estate departments often develop a system of Microsoft Excel files network sharing folders and. Data is entered and extracted manually from Excel spreadsheets, proving to be extremely time consuming. Further the management of a massive group of interconnected worksheets is difficult and lacks key information. Requests for specific reports are unattainable. Lease documents are generally organized in a folder hierarchy on a shared drive. While this may be a workable solution for users in a corporate office, it does not accommodate remote access.

After experiencing the difficulties and limitation of this system, many real estate departments determine that they do not have adequate control over their lease portfolio, and conclude that it is time to find software to help.

The Visual Lease Solution

Visual Lease provides a comprehensive lease management software solution, including reporting, document management, critical dates, and real estate expenses. Visual Lease also provided a true enterprise wide solution, providing a scalable system adaptable to change and future growth along with a transferrable knowledge base. Further, the flexibility of Visual Lease can accommodate key elements of the current process and data.

Below are some of the features that allow Real Estate departments to gain centralized control over their lease portfolio:

• Lease Documents – Summarize, attach, and view any type of file that touches a transaction in one centralized location.
• Reporting – Ad-hoc reporting allows the company to create and save customized reports on-the-fly, providing important information specifically tailored to their business needs, all with the click of a button.
• Real Estate Expenses – Pay bills, analyze changes, forecast and budget future obligations, with confidence.
• Critical Dates – Receive e-mail notifications and view tickler reports for critical dates based on their criteria.
• Configurable System – Configuration eliminates expensive customizations and time consuming support by IT department.